DON’T overlook this step when creating your Health and Safety Management System

Simangele Mzizi, Fsp Business, 19 May. 2014

Tags: health and safety management system, creating a health and safety management system, planning a health and safety management system, health and safety, ohsa, occupational health and safety act

You have to manage health and safety in your company. (Section 8 of the Occupational Health and Safety Act (OHSA)).

But how do you do this?

The secret to creating your own effective Health and Safety Management System lies in the planning.

If you don’t plan, your Health and Safety Management System will fail. As a result, you won’t be able to protect your employees and the Department of Labour (DoL) will punish you harshly.

Let’s take a look at what you must do in this step to fully comply with the OHSA.


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Planning will help you create the most effective Health and Safety Management System – so never overlook this step

The Health & Safety Advisor says planning your Health and Safety Management System involves doing these four tasks:

#1: Appoint a committee

You can choose employees from different levels and different departments to form part of your committee.

Your committee must discuss the objectives of your Health and Safety Management System and how you’ll achieve them.

#2: Consider health and safety laws that apply to your company

You need to comply with the OHS Act and its 21 Regulations.

If you don’t know the laws that apply to you, use your Health & Safety Advisor to guide you.

Warning! You also can’t afford to not do these two things when creating your Health and Safety Management System…


Take this quick quiz to find out if you can handle the DoL hot seat
  • Which risk assessments have to be checked by an approved inspector every two years?
  • Is it absolutely necessary for your company to appoint and train someone as a risk assessor?
  • When was the last time you did a risk assessment? (Is that too long?)
  • Have you checked and double checked the less obvious health hazards?

If you can’t answer even one of these questions you’re not only putting your employee’s lives at risk; you’re also putting yourself in danger of massive fine from the DoL.

Don’t wait until it’s too late.

Learn how to do your risk assessments correctly here.


Here are two more things you must do when creating your Health and Safety Management System

#3: Plan how you’ll do your hazard identification and risk assessment (HIRA)

First decide what resources you’ll need to do the assessment.

After this, document your risk assessment plan as a formal procedure.

If you want more details on the twelve points to consider when doing a hazard identification and risk assessment, click here.

#4: Develop a plan to investigate incidents

If an incident happens in your workplace, follow the right procedure to investigate and report it. If you get this wrong, it’ll cost your company thousands of rand.

Now that you know about the all important step you must never skip when you create your company’s Health and Safety Management System, comply with the OHSA so you can protect your employees and avoid DoL penalties.

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