When it comes to health and safety management, don’t forget these three key components

Ashley Churchyard, Fsp Business, 27 Nov. 2014

Tags: health and safety, health and safety management, health and safety planning, health and safety management, health and safety training, health and safety documents, health and safety programme

Health and safety requires constant management. After all, you have to deal with old and new risks, training new employees, disobedient employees and much more on a continual basis.

Without an effective health and safety management system this will be extremely difficult, if not impossible, to deal with this.

But if you create a health and safety management system that contains these three key components, your health and safety can manage health and safety effective on a continual basis.

Read on to discover what these components are so you can manage your workplace health and safety effortlessly…

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Effortlessly control your workplace health and safety with a planning and management system that includes these three components

Component 1: Health and safety training
This must extend to more than just health and safety induction training. Because your employees’ health and safety training certificates expire, you have to manage when they need more training too. 
When you create controls for this part of your health and safety management system, don’t forget to consider:
- The different types of training your employees need (first aid, fire fighting, general health and safety). These qualifications may expire at different times and you need to stay on top of when each one does. 
- How you will retrain your employees. Using the same training material every time can lose its effect as employees stop listening. Find ways to make the material fresh and interesting so they pay attention.
- How often you will hold training programmes.
- Who will you choose to facilitate the training.
- How you will include informal health and safety training through toolbox talks
Component 2: Health and safety documents
Keeping the right documents and records is a vital part of health and safety management. These create your paper trail to help you keep track of your health and safety programme. 
Without these documents, you have no proof of your health and safety efforts.
Create a system to: 
- Store documents in an organised way;
- Check documents such as training certificates and health and safety accreditation to ensure they’re still valid;
- Renew documents;
- Create new documents; and
- Protect documents so they don’t get lost or damaged.
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Component 3: Effective monitoring of your health and safety programme 
You need to have a system to maintain your health and safety programme. This means:
- Doing risk assessments, inspections and audits;
- Repairing damaged machinery and equipment;
- Replacing damaged or ineffective safety equipment;
- Checking compliance throughout your company; and
- Testing your health and safety procedures to check their effectiveness.
This system must work on constant planning to set dates for your checks. Without constant checks, you may not realise there’s a problem you need to address. 
As you can see, if you take each of these components and include detailed planning and management strategies for each one, you can ensure you’ve covered the essential components of your company’s health and safety program. 
For more information on how to plan for and manage these three components, check out the Health and Safety Advisor

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